Stop Chasing Payments and Guessing Your Cash Flow
See every order, invoice, and payment in one place — so you know exactly when money arrives and why your cash flow dips in June.
Know your exact cash position every morning — which invoices are outstanding, which customers will pay on delivery, and when money actually hits your account.
You're mid-June. You've baked 47 wedding cakes this month. Your phone is ringing with new orders. But when you check your bank account, you're confused. Where's the money? You sent invoices two weeks ago. Some customers paid half upfront. Others said they'd pay on delivery. One customer never confirmed the final headcount, so you're not even sure what to invoice. You need bakery cash flow management with order tracking — not to run a corporation, but to know if you can pay your supplier on Friday or if you need to float it another week.
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Sound Familiar?
“You invoice customers, but you never know when they'll actually pay”
A bride orders a 3-tier wedding cake for $850. You deliver it Saturday. She said she'd pay Monday. It's now Wednesday and you still haven't heard from her. You've already paid your supplier $210 for ingredients. Your next supplier invoice is due Friday. You don't know if you have the cash or if you need to dip into your personal account. You're standing at the counter, refreshing your email, and you realize you have no system for tracking who owes you money and when they actually pay.
“Your invoice trail is scattered across Gmail, texts, and loose notes”
A customer calls asking if they paid. You dig through your email. You check your phone notes. You scroll through text messages. You find the invoice — but did they pay it? You check your bank statement. You're not sure which deposit is for which order because you batched three invoices together. You've now spent 15 minutes on a 30-second question. You do this 5 times a week.
“You don't know which orders are actually confirmed until delivery day”
You quoted a customer $600 for a custom cake. They said 'sounds good.' You baked it. On pickup day, they asked if the price was final. You realized you never got a signed confirmation. Now you're negotiating the price while they're standing in your shop. Or worse: you show up to deliver a wedding cake and the bride says her headcount dropped by 20 people — the cake is too big — and she wants a refund or a smaller cake. You've already spent $180 on ingredients and 6 hours of labor.
“You're running out of cash mid-month even though you have 'plenty of orders'”
It's June 15. You have $8,000 in confirmed orders. Your bank account has $420. Most customers are paying on delivery or after. You have a supplier invoice for $1,200 due June 20. You can't pay it because the cash hasn't arrived yet. You're stressed. You consider asking a customer to pay early. You wonder if you should have raised your prices. You don't actually know if you're making money or if you're just moving money around.
“Tax season means hunting down receipts and trying to match payments to orders”
It's January. Your accountant asks for a list of all orders, invoices, and payments from last year. You open your email. You open your spreadsheet. You open your bank statements. Some payments have notes. Some don't. You spent $2,800 on ingredients — but you invoiced $6,200 in cakes. Where's the gap? You spend a weekend reconstructing your business from fragments. You miss a payment record. Your numbers don't match. You file late.
Every Order, Every Invoice, Every Payment — in One View
Monday morning, you open BakeOnyx. You see 12 orders for the week. Three are marked 'paid in full.' Five are marked 'paid 50% deposit, balance due on delivery.' Four are 'pending confirmation.' You know exactly which customers to follow up with. You know which cakes you can start baking today. You know when cash will arrive. You're not guessing. You're not chasing emails. You're managing.
- ✓Track orders from inquiry through delivery to final payment — every stage visible in one pipeline
- ✓Automatic invoice generation with payment terms (deposit, balance on delivery, net 30) — customer gets emailed invoice with payment link
- ✓See outstanding invoices at a glance — $2,100 due this week, $1,850 due next week, $600 overdue
- ✓Payment reminders sent to customers automatically — reduces follow-up emails by 70%
- ✓Cash flow forecast built from your actual orders — know if you'll have $3,200 or $800 by Friday
How It Works
Create an order from an inquiry — takes 90 seconds
Customer calls or emails. You open BakeOnyx on your iPad. You click 'New Order.' You enter: customer name, cake size (9-inch round), flavors, delivery date, estimated total ($520). BakeOnyx auto-calculates the ingredient cost ($187) and shows you the margin. You see immediately: this order makes money. You send a quote to the customer via email. The quote includes a 'confirm and pay deposit' button.
Customer confirms and pays deposit — payment arrives in your account
Customer clicks the button in the email. They pay $260 (50% deposit) via card. Payment hits your account within 24 hours. BakeOnyx marks the order 'confirmed' and moves it to your production schedule. Your staff sees it on the bake list tomorrow. You know the $260 is coming — you can trust your cash flow forecast.
Deliver the cake, collect the balance, order moves to 'paid'
You deliver Saturday. Customer pays the $260 balance on delivery (cash, Venmo, card). You mark the order 'delivered and paid' in BakeOnyx. Or you send them an invoice for the balance with a payment link — they pay online, and BakeOnyx marks it paid automatically. Either way, you see the full $520 in your 'paid' column.
Run a cash flow report — see money in and out for the month
You click 'Reports' → 'Cash Flow.' You see: total orders this month ($6,840), total paid ($4,200), total pending ($2,640), total overdue ($0). You see a timeline: when each payment is expected. You know if you have enough cash to pay suppliers on Friday. You export the report to your accountant in January. Done.
Follow up on outstanding invoices — one click sends a reminder
You see an invoice is 7 days overdue. You click 'send reminder.' Customer gets an email: 'Your invoice for $385 is due today. Pay here.' No awkward phone call. No guessing if they forgot. BakeOnyx tracks when the reminder was sent. You see the payment come in 2 days later.
See Your Cash Flow in One View — Start Free
Track orders, invoices, and payments without a credit card. Know exactly when money arrives.
Before & After BakeOnyx
Pricing a custom wedding cake order over the phone
Before
Customer calls. You're elbow-deep in buttercream. She wants a 4-tier fondant cake, 150 guests, with custom sugar flowers. You have no idea what it costs in ingredients. You quote $1,200 (a guess). You say 'I'll send you an invoice.' You hang up, wash your hands, open a spreadsheet, calculate the cost ($480), realize you underquoted by $200, and email her a revised quote ($1,400). She's annoyed. She asks why the price changed. You explain ingredients. She goes quiet. She might book someone else.
After
Customer calls. You're elbow-deep in buttercream. You open BakeOnyx on your iPad one-handed. You enter: 4-tier cake, 150 guests, fondant, custom sugar flowers. BakeOnyx shows you the ingredient cost ($480) and suggests a price ($1,350 at 65% margin). You quote her $1,350 over the phone. You send an invoice with a deposit link before you hang up. She pays the $675 deposit within an hour. The order is confirmed. No revision. No awkwardness. No lost sale.
Managing cash flow mid-month when most customers pay on delivery
Before
It's June 18. You have $7,200 in confirmed orders for the month. Your bank account has $340. You have a $1,500 supplier invoice due June 22. Most customers are paying on delivery (June 22–30). You don't know if you'll have the cash by Friday. You consider asking a customer to pay early (embarrassing). You consider dipping into your personal savings (frustrating). You don't sleep well. You're making money, but you feel broke.
After
It's June 18. You open BakeOnyx. You see: total orders this month ($7,200), paid to date ($2,100), expected by June 22 ($3,800), expected June 23–30 ($1,300). You know you'll have $5,900 by June 22. Your supplier invoice is $1,500. You can pay it and still have $4,400 in the bank. You're calm. You know exactly what's coming. You can plan. You can even take on a rush order if it arrives because you know your cash position.
Following up on an overdue invoice without awkward phone calls
Before
You delivered a cake on June 10. The customer said they'd pay 'within a week.' It's now June 18. No payment. You check your bank account. Nothing. You send an email: 'Just following up on invoice #047 for $520.' No response. You wait 3 days. You send another email: 'Hi! Did you get my last email?' You feel like you're begging. Finally, on June 25, they pay. That's a 15-day delay. You're frustrated. You consider requiring payment upfront next time.
After
You delivered a cake on June 10. The invoice was due June 17. On June 17, BakeOnyx sends an automatic reminder: 'Your invoice #047 for $520 is due today. Pay here.' Customer sees it, pays within 24 hours. On June 18, the payment hits your account. No awkward emails. No chasing. No delay. The customer doesn't feel pressured because it's an automated reminder, not a personal nag. You get paid on time. Everyone's happy.
Preparing tax documents in January
Before
It's January 10. Your accountant needs: a list of all 2024 orders, invoices, and payments. You open your email. You scroll back to January 2024. You find invoices. Some are labeled 'Invoice 001.' Some say 'Wedding Cake - Smith.' You open your bank account. You see deposits but some have no notes. You open a spreadsheet from 2023. You copy-paste orders into a new sheet. You cross-reference. You find a $1,200 payment in March with no matching invoice. You spend 8 hours reconstructing your business. You miss a few small orders. Your numbers don't match. You file late.
After
It's January 10. Your accountant needs: a list of all 2024 orders, invoices, and payments. You open BakeOnyx. You click 'Export All Orders 2024.' You click 'Export All Invoices 2024.' You click 'Export All Payments 2024.' You download three CSV files. You email them to your accountant. She imports them into her system. Everything matches. Your numbers are accurate. Your filing is on time. You spent 5 minutes instead of 8 hours.
What Changes for You
Know your cash position every morning — no more surprises on Friday
You open BakeOnyx before you open your email. You see: $3,400 paid this week, $2,100 arriving this week, $850 overdue. You know if you can pay your supplier or if you need to follow up on one invoice. This takes 45 seconds instead of logging into your bank account, checking emails, and doing mental math. You make better decisions about when to buy ingredients or take on a rush order.
Stop chasing customers for payment — save 3 hours a week on follow-ups
You used to email customers, text them, call them to ask if they paid. BakeOnyx sends automatic payment reminders 3 days before the invoice is due, and again on the due date. Customers pay on time because they're reminded — not because you're nagging them. You save 3 hours a week that you used to spend on payment follow-ups. That's 2.5 cakes worth of time back in your week.
Reduce overdue invoices by 65% — get paid faster
Bakeries using BakeOnyx have an average of 2–3 overdue invoices at any time. Bakeries without it have 8–10. The difference: automatic reminders, clear payment terms, and a payment link in every invoice. Your customers know exactly when they owe you and how to pay. Money arrives faster. Your cash flow is steadier.
Never miss a payment or lose track of a customer's status — everything is logged
A customer asks: 'Did I pay you?' You click her name in BakeOnyx. You see the full history: inquiry date, quote sent, deposit paid ($260, June 12), delivery date, balance paid ($260, June 15). You answer in 10 seconds with confidence. No digging through email. No guessing. Your customer feels heard because you know exactly what happened.
Tax time takes 1 hour instead of a weekend — all records are in one place
January comes. Your accountant asks for orders, invoices, and payments. You click 'Export All Orders' and 'Export All Invoices.' You send two CSV files. Done. No reconstructing from email. No missing records. No late filing. You've saved yourself 6 hours of panic and your accountant has accurate data on the first try.
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See Your Cash Flow in One View — Start Free
Track orders, invoices, and payments without a credit card. Know exactly when money arrives.
Free 14-day trial. No credit card required. Plans from $29/month.