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Production Day: From Schedule to Shelf

Walk through a production day — from generating an AI-optimized bake schedule to completing tasks, tracking waste, and deducting inventory.

Production Day: From Schedule to Shelf

  • Understand how to generate an AI-powered production schedule.
  • Learn how to execute production tasks and track waste.
  • Discover how to deduct ingredients from inventory and mark items as ready.

BakeOnyx helps you streamline your entire production day, from planning to getting your delicious goods onto the shelf. This guide walks you through the typical steps to ensure efficiency and accuracy.

Step 1: Review Upcoming Orders

Before production begins, it's essential to know what needs to be baked. The day before or the morning of your production day, navigate to the Orders section.

  1. Go to /dashboard/orders.
  2. Use the filters to select the relevant Due Date.
  3. Review the list to see exactly what needs to be baked and in what quantities.

Step 2: Generate the AI Production Schedule

BakeOnyx's AI production scheduler takes the guesswork out of planning. It optimizes your baking process by grouping recipes and minimizing oven changes.

  1. Navigate to the Production section at /dashboard/production.
  2. Select the target date for your production.
  3. Click the Generate Schedule button.

The AI will analyze all orders due for that date, group recipes by baking temperature (e.g., all items baked at 350°F together), optimize the timing to reduce oven idle time, and assign tasks to your available equipment.

Step 3: Review and Adjust the Schedule

Once generated, you'll see a list of production tasks. Each task includes the recipe name, quantity needed, assigned equipment, estimated start and end times, and ingredient requirements.

This is your chance to make any necessary adjustments:

  • Modify quantities if needed.
  • Reorder tasks to better suit your workflow.
  • Add any manual tasks that aren't linked to specific orders.

Step 4: Approve and Begin Production

When you're happy with the schedule, it's time to get baking!

  1. Review the final schedule.
  2. If needed, you can print Job Sheets for each task. These sheets include the full recipe instructions for the baker working on that specific item.
Tip: Generate your production schedule the evening before and print job sheets for each station. This allows your team to start immediately in the morning without waiting for a manager to assign tasks.

Step 5: Execute Tasks and Track Waste

As bakers complete each task, they should mark it as done directly in BakeOnyx.

  1. For each completed task, record the Actual Quantity Produced.
  2. If any items were discarded during production (e.g., dough mistakes, burnt items), log the Waste Quantity.

Tracking waste is crucial. This data feeds into your waste reports, helping you identify recurring issues, such as specific recipes with high waste, equipment problems, or even specific days where waste is more common. Be honest with your waste logging—the data helps you improve over time.

Step 6: Deduct Ingredients from Inventory

This is a critical manual step designed for accuracy. When a task is marked complete, BakeOnyx flags it as "pending inventory deduction" but does NOT automatically remove ingredients from your stock.

  1. After a task is marked complete, you will see an option to Deduct ingredients or Skip deduction.
  2. Click Deduct to remove the used ingredients from your inventory based on the recipe and the actual quantity produced.
  3. Click Skip if you do not want to deduct ingredients at this time (e.g., for test batches or if ingredients were measured separately).
Warning: Once ingredients are deducted, they cannot be deducted again. Ensure you are confident before confirming the deduction. This manual step prevents accidental deductions from test bakes or tasks marked complete by mistake.

Step 7: Mark Items as Ready

Once your baked goods are finished and have cooled, update their status to indicate they are ready for customers.

  1. Navigate back to the relevant order or item.
  2. Update the status to Ready.

Understanding Key Concepts

Par Levels

For items you need to replenish daily, like bread loaves or muffins for your display case, set Par Levels in the Production section (under the Par Levels tab). A par level tells BakeOnyx how much of an item you always want to have on hand (e.g., "I always want 24 croissants available"). The system uses this information, along with current stock and orders, to calculate exactly how many to bake to meet your target.

Temperature Grouping

The AI scheduler prioritizes grouping recipes by baking temperature. This minimizes the need to change oven temperatures throughout the day, saving you time and energy. A typical schedule might progress from lower temperatures (e.g., 325°F for cheesecakes) to medium (e.g., 350°F for cakes) and then to higher temperatures (e.g., 400°F for bread).

What BakeOnyx Automates

  • AI-optimized production schedule generation.
  • Grouping of tasks by baking temperature.
  • Assignment of tasks to equipment.
  • Optimization of task timing.
  • Calculation of ingredient requirements.
  • Calculation of par level replenishment needs.
  • Calculation of inventory deduction amounts.

Where to Find These Features

  • Production Scheduling: /dashboard/production
  • Order Review: /dashboard/orders
  • Waste Reports: /dashboard/reports (select Waste Report)
  • Par Level Configuration: /dashboard/production (Par Levels tab)

Next Steps

Now that you've mastered your production day workflow, explore these related topics:

The summary, FAQ, and statistics in this section were compiled from public sources and reviewed by the BakeOnyx editorial team. AI-assisted research.

Frequently Asked Questions

How does BakeOnyx optimize the daily bake schedule?▾

BakeOnyx uses AI to analyze all incoming orders for the next day and automatically generates an optimized production schedule. It intelligently groups recipes based on their required baking temperatures, such as all items needing 325°F together, then 350°F, and so on. This minimizes the need for frequent oven temperature adjustments, saving significant time and energy.

What steps are involved in a typical production day using BakeOnyx?▾

A typical production day begins the evening before by generating the AI schedule. In the morning, teams print job sheets detailing recipes and quantities. Throughout production, tasks are marked complete, and any waste (e.g., burnt items) is logged. Finally, inventory is confirmed as deducted for completed tasks, ensuring accurate stock levels.

How does BakeOnyx help manage inventory during production?▾

After production tasks are completed, BakeOnyx allows for the confirmation of inventory deductions. This process is manual by design to prevent accidental deductions from test bakes or errors. This ensures that your inventory counts accurately reflect what has been used for saleable products, maintaining precise stock management.

What is the benefit of temperature grouping in the BakeOnyx schedule?▾

The AI in BakeOnyx groups recipes by their required baking temperatures. This means all items needing 325°F are baked consecutively, followed by those requiring 350°F, and so on. This efficiency reduces the time and energy wasted on constantly adjusting oven temperatures, leading to a smoother and more cost-effective production process.

How is waste tracked within the BakeOnyx production workflow?▾

During the production process, team members can easily log any waste that occurs. This includes items that may have been burnt, failed batches, or any other discrepancies. Tracking waste directly within the platform provides valuable data for identifying potential issues and improving future production runs.

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