Stop Chasing Payments. Know Exactly What's Coming In and When.
See your cash position 30 days out, invoice customers automatically, and know which orders are actually profitable — before you start baking.
Know your cash position 30 days out in under 2 minutes — not a spreadsheet panic on Sunday night.
You're mid-batch on Tuesday morning when you realize: three wedding cake orders from June haven't been paid yet, you're not sure if you invoiced the corporate event from last week, and you have no idea whether you have enough cash to buy flour for Friday's orders. This is bakery cash flow management the hard way — spreadsheets, email receipts, and a knot in your stomach every time you check your bank account. BakeOnyx changes that. You see every order, invoice, and payment in one place, and you know exactly what's coming in and when.
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Sound Familiar?
“You can't remember who owes you money or when they're supposed to pay.”
A bride paid half her $800 wedding cake deposit three months ago, but you can't find the email about the final payment date. You're standing at the register wondering if you should follow up or if she already paid. You've lost at least $500 this year to orders you forgot to invoice or invoiced late. Meanwhile, you're paying your suppliers on time because you're terrified of losing them — even though half your customers are 30 days late.
“You're invoicing by hand — or not invoicing at all.”
You text a customer a price, they say yes, and then you forget to send an invoice. Two weeks later you remember, send it over, and they say they already paid (they didn't). Or you're typing invoices in Word at 10 PM because you forgot to do it during the day. You're spending 4 hours a week on invoicing that could be spent decorating cakes or talking to new customers.
“You don't know if you have enough cash to buy supplies for next week's orders.”
It's Thursday and you have five orders for the following week — but you don't know if the customers have paid yet, so you don't know if you can afford to buy $200 of ingredients. You end up buying anyway and hoping the money comes in, or you delay orders and lose customers. Your supplier is starting to ask for payment upfront because your cash flow is unpredictable.
“Half your customers pay late, and you don't know which ones.”
You have 15 active customers. Three of them are always 2–3 weeks late. But you don't have a system to track this, so you treat them all the same and end up frustrated every time someone misses a due date. You've considered raising prices to compensate, but you don't actually know how much late payments are costing you.
“Tax season is a disaster because you have no record of what you've invoiced or collected.”
It's March and your accountant is asking for a list of all invoices and payments from the past year. You have receipts scattered across email, text messages, and a notebook. You spend an entire weekend reconstructing your income and still end up guessing on a few orders. You're terrified you're either overpaying taxes or missing deductions.
One Dashboard. Every Invoice, Payment, and Due Date.
Monday morning looks different now. You open BakeOnyx and see that $2,400 is coming in this week from confirmed orders, $800 is due next week, and one customer is 5 days overdue (you see her name and can send a gentle reminder in 10 seconds). You know you have enough cash to buy ingredients for next week. You invoice customers the moment they confirm their order — they get an email with a payment link, and you see the payment hit your account within 24 hours. By Friday, you're not stressed about money. You're focused on baking.
- ✓Invoice customers automatically when they confirm an order — payment link included, no manual typing
- ✓See your cash forecast 30 days out — know exactly what's coming in and when
- ✓Track which customers are late and how much money is overdue — send reminders in one click
- ✓Export all invoices and payments for your accountant in one file — tax season is 4 hours, not a weekend
- ✓Know the profit on every order before you start baking — price increases or cost cuts are data-driven, not guesses
How It Works
Customer confirms an order (in person, email, or phone)
A customer books a wedding cake for $650. You click 'Confirmed Order' in BakeOnyx, enter the date and amount, and add any notes (dietary restrictions, delivery address, etc.). BakeOnyx generates an invoice automatically.
Customer gets an invoice with a payment link
BakeOnyx sends the customer an email with the invoice and a link to pay online. No more 'I'll send you an invoice later' — it goes out immediately. The customer sees a due date (you set it: deposit due now, balance due one week before delivery).
Payment comes in and you see it instantly
Customer pays online. The payment hits your bank account. BakeOnyx marks the invoice as 'Paid' and updates your cash forecast automatically. You get a notification on your phone.
You see your cash position anytime you open the app
Open BakeOnyx on Wednesday morning. You see: $2,100 paid this month, $1,800 due this week, $900 overdue (with customer names). You know exactly whether you can afford to buy supplies or if you need to follow up on late payments.
At tax time, export everything in one click
April 1st. Your accountant asks for invoices and payments. You click 'Export' and send a spreadsheet with every order, invoice date, payment date, and amount. You're done in 30 seconds.
See Your Cash Position in 30 Seconds.
Stop guessing about payments. Start your free trial today — no credit card required.
Before & After BakeOnyx
Invoicing a custom wedding cake order
Before
Bride confirms her order over the phone: $1,200 total, $600 deposit due now, $600 due one week before delivery. You say 'I'll send you an invoice.' You hang up, write it down in a notebook, and forget about it for three days. On Friday, you remember and type an invoice in Word, save it with a confusing filename, and email it to her. She doesn't see it in her spam folder. A week later she calls asking for the invoice again. You resend it. She pays five days late. You're not sure if she paid the full amount or just the deposit.
After
Bride confirms her order: $1,200 total. You click 'Confirmed Order' in BakeOnyx, enter the amount, and set two payment milestones (50% deposit due today, 50% due one week before delivery). BakeOnyx generates an invoice and sends it to her immediately with a payment link. She pays the deposit online within 24 hours — you see the notification on your phone. One week before delivery, BakeOnyx sends her an automatic reminder that the final payment is due. She pays it. You see both payments in your dashboard and know the order is fully paid before you start baking.
Realizing you don't have cash to buy supplies for next week's orders
Before
It's Thursday. You have five orders confirmed for next week — total value $2,500. But you don't know if the customers have actually paid or if they're paying on delivery. Your bank account shows $800. You need $300 of supplies to fulfill the orders, but you're terrified to spend it because you don't know if the money is actually coming. You call your supplier and ask if you can pay next week instead. They say no. You delay one order. The customer gets annoyed and leaves a bad review.
After
It's Thursday. You open BakeOnyx and see five confirmed orders for next week: three are fully paid ($1,500 collected), two are due on delivery ($1,000). Your cash forecast shows $1,500 coming in this week and $1,000 next week. You know you have enough to buy supplies today and pay your supplier on time. You buy the ingredients without stress. All five orders ship on time.
Following up on overdue payments
Before
It's the 15th of the month. You're not sure who owes you money. You scroll through your email looking for invoices you sent, trying to figure out who paid and who didn't. You find three invoices that are 10+ days overdue. You spend 20 minutes drafting polite follow-up emails to customers, worried about being rude or pushy. One customer doesn't respond. You lose $400.
After
It's the 15th of the month. You open BakeOnyx and see a list of overdue invoices: three customers owe you $400 total. You click 'Send Reminder' on each one. They get an automated, friendly email saying 'Your invoice is due — here's the payment link.' Two customers pay within 24 hours. The third customer responds saying she'll pay on Friday (you see the note in her customer profile). You're done in 2 minutes and recover the full $400.
Preparing for tax season
Before
It's late March. Your accountant emails asking for a summary of all income from the past year. You have receipts in a shoebox, invoices scattered across email, and some payments recorded in a notebook. You spend an entire Saturday reconstructing your income, trying to remember which orders were invoiced and which ones weren't. You find some invoices with no payment record and some payments with no matching invoice. You're not sure if you're missing income or double-counting. You give your accountant a messy spreadsheet and hope it's right.
After
It's late March. Your accountant asks for your income summary. You click 'Export' in BakeOnyx and send a clean spreadsheet with every invoice, payment date, and amount for the entire year. Your accountant gets it in 30 seconds. You spend zero time reconstructing data. Your tax return is filed on time and you're confident the numbers are accurate.
What Changes for You
Stop losing money to late payments and forgotten invoices.
You invoice every customer automatically the moment they confirm. Late payments are visible in your dashboard — you see them and send a reminder in 10 seconds. Most customers pay within 3 days when they get a reminder. You recover an average of $200–$500 per month that was slipping through the cracks.
Know your cash position 30 days out — no more surprises.
You open BakeOnyx and see confirmed orders, expected payments, and overdue invoices on one screen. You know whether you have cash to buy supplies or need to follow up on payments. This cuts your cash flow stress from constant (every time you check your bank account) to once a week, for 2 minutes.
Spend 4 fewer hours per week on invoicing and payment chasing.
Invoices are automatic. Payment reminders are one click. You're not typing invoices at 10 PM or spending Tuesday morning emailing customers about overdue payments. Four hours a week is 200 hours a year — time you spend decorating cakes, talking to new customers, or actually resting.
Tax season is one export, not a weekend of spreadsheet panic.
Your accountant gets a clean, complete record of every invoice and payment. You're not reconstructing orders from email receipts or guessing on amounts. This saves you 6–8 hours in April and eliminates the anxiety of 'Did I forget to invoice someone?'
See which customers are reliable and which ones are trouble — before you take their next order.
You have 20 customers. BakeOnyx shows you that five of them consistently pay late, three always pay early, and the rest are on time. Next time a late-payer calls, you know to ask for a 50% deposit upfront. You also know which customers to prioritize for new orders and referrals.
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See Your Cash Position in 30 Seconds.
Stop guessing about payments. Start your free trial today — no credit card required.
Free 14-day trial. No credit card required. Plans from $29/month.