Stop Managing Orders in Three Different Places
One dashboard for your register, your online store, and your production schedule — so orders stop falling through the cracks.
Price a custom order in 45 seconds. Sync inventory across your register, online store, and production schedule automatically. Handle 30+ orders a week without losing a single email thread.
You're taking an order on your iPad from a customer on Instagram. Simultaneously, someone walks in asking for a quote on a 3-tier wedding cake. Your online store just flagged that you're out of sourdough. You're switching between Shopify, a notebook, and a calculator. A bakery POS system with online store integration should solve this. Instead, you're juggling four windows and praying nothing gets lost. Your customers are waiting. Your staff is asking what to bake. You need everything in one place — not scattered across apps that don't talk to each other.
Free 14-day trial. No credit card required.
Sound Familiar?
“Your online store shows 12 croissants in stock, but you sold them all at the register this morning”
You get a notification at 2 PM: someone just ordered 6 croissants through your website. You don't see it because you're busy at the counter. By the time you check Shopify, you've already promised delivery tomorrow. Now you're scrambling to bake an extra batch tonight, or you're canceling the order and losing the customer. Your inventory is in three places — your register, your online store, and your head — and none of them are talking to each other.
“A customer calls asking for a price on a custom order, and you're mid-batch”
Your hands are covered in buttercream. A bride is on the phone asking: 'How much for a 4-tier fondant cake with 150 guests?' You don't have your recipe costs memorized. You tell her you'll call back. She hangs up and orders from someone else. Or you guess at a price and realize later you undercharged by $40. You need to know your exact ingredient cost — per gram, per order — without stopping what you're doing.
“Your staff doesn't know what to prep because orders are scattered across email, text, and Instagram DMs”
Monday morning. You have 8 custom orders this week. One came through your website. Two are in your email inbox. One customer texted. Another DMed on Instagram. You're trying to piece together a production schedule in your head. Your head baker asks, 'What are we making today?' You don't have a clear answer. Orders get missed. Ingredients are prepped for the wrong cakes. Someone bakes a 6-inch when you needed an 8-inch.
“You're reconciling sales from four different channels every Sunday night”
You're sitting at your kitchen table with your laptop, a notebook, and a calculator. Your register has one number. Your Shopify dashboard has another. Cash payments are scattered. You're trying to figure out what actually sold, what you actually made, and what you owe your suppliers. This takes 2 hours. You're doing this at 11 PM on a Sunday. By the time you're done, you're exhausted and still not sure if the numbers are right.
“You can't tell which products are actually profitable because costs are buried in old recipes or spreadsheets”
You've been selling a signature vanilla layer cake for $45 for two years. You have no idea if you're making $15 or $5 per cake. Ingredient prices have changed. You've tweaked the recipe. You're guessing. You might be giving away profit. Or you're pricing so high that customers are buying from your competitor instead. You need to know, in real time, what every product actually costs and what you're actually making per order.
One Dashboard for Orders, Inventory, Pricing, and Production
Monday morning, you open BakeOnyx. You see every order from every channel in one inbox — website, Instagram, phone, walk-ins. Your inventory is live across all channels. When you sell 6 croissants at the register, your online store automatically updates. Your staff sees today's production schedule with exact quantities and ingredients to prep. You price a custom order in 45 seconds. Tax season is one export, not a weekend of panic.
- ✓Unified order pipeline — every order (web, phone, email, walk-in) flows into one inbox with customer contact info and order history
- ✓Live inventory sync — sell one item at the register, and your online store updates instantly
- ✓Instant recipe costing — enter a recipe once, then BakeOnyx calculates the exact cost per gram, per portion, per order
- ✓Production schedule — staff clock in and see today's bake list with ingredient quantities, no phone calls needed
- ✓Automated reorder alerts — you get notified when vanilla extract (or any ingredient) hits your reorder point, before Saturday morning panic sets in
How It Works
Connect your online store (Shopify, WooCommerce, or Etsy) and your register
You log in to BakeOnyx and authorize your Shopify account. You set up your register (or point us to your existing system). Within 5 minutes, orders start flowing in from all channels. Every order shows the customer's name, phone number, email, what they ordered, and when they need it.
Upload your recipes once — BakeOnyx calculates costs automatically
You enter your vanilla layer cake recipe: 450g flour ($0.80/kg), 200g butter ($8.50/kg), 6 eggs ($0.45 each), 100g sugar ($0.60/kg). You enter the yield: one 9-inch cake. BakeOnyx calculates: $10.69 in ingredients per cake. When butter prices change, you update once, and every cake linked to that recipe recalculates instantly.
Quote a custom order in 45 seconds — from anywhere, on any device
A customer calls asking for a 3-tier wedding cake: 6-inch, 8-inch, 10-inch with fondant and custom piping. You open BakeOnyx on your iPad. You select the three cake sizes from your recipe library. BakeOnyx pulls the ingredient cost for each: $10.69 + $14.50 + $18.20 = $43.39 in ingredients. You add your labor, overhead, and profit margin (you've set these once). Total price: $145. You quote in 45 seconds. Customer says yes. Order is confirmed in the system.
Your staff clocks in and sees today's production schedule with no guessing
Your head baker opens the BakeOnyx mobile app at 5 AM. She sees: 'Monday: Bake 3 vanilla layer cakes (9-inch), 2 chocolate cakes (8-inch), 24 cupcakes, 1 wedding cake (3-tier). Ingredients prepped: 1,350g flour, 600g butter, 18 eggs.' She knows exactly what to do. No phone call. No confusion. She can even see which orders are due when.
Inventory updates live — no more overselling or stockouts
At 10 AM, a customer buys 6 croissants at the register. Your staff rings it up. BakeOnyx updates your croissant count from 12 to 6. Simultaneously, your online store refreshes. A customer trying to order croissants sees '6 in stock' instead of '12.' At 2 PM, you get an alert: 'Croissants: 2 remaining. You have 1 order for 6 croissants due Wednesday. Reorder now.' You order fresh flour before you run out.
See Your Orders, Inventory, and Profit in One Place
Start your free trial today. No credit card required. Price orders in 45 seconds. Sync inventory across all channels. Stop losing orders to chaos.
Before & After BakeOnyx
Pricing a custom wedding cake order over the phone
Before
A bride calls asking for a price on a 3-tier cake (6-, 8-, 10-inch) with fondant, custom piping, and fresh flowers. You're in the middle of frosting a batch of cupcakes. You tell her you'll call back. You hang up, wash your hands, find your recipe notebook, calculate ingredient costs from a spreadsheet, add labor and overhead (which you estimate differently each time), and call her back 2 hours later. She's already got another quote. You lose the order.
After
The same bride calls. You open BakeOnyx on your iPad (still holding a piping bag in your other hand). You select the three cake sizes. BakeOnyx shows ingredient cost: $43.39. You add your standard labor and overhead markup (set once, used forever). Total: $145. You quote in 45 seconds. She says yes. The order flows into your production schedule. Your baker sees it tomorrow morning.
Managing inventory across your register and online store
Before
You have 24 croissants in your display case. Your online store says you have 24 in stock. A customer orders 12 through your website at 11 AM. You don't see the notification until 3 PM. By then, you've sold 10 at the register. You have only 2 left, but you promised 12 for tomorrow. You either bake a batch tonight (overtime you didn't budget for) or cancel the order (and lose the customer and the $36 sale).
After
You have 24 croissants in your display case. Your online store shows 24. At 11 AM, a customer orders 12 through your website. BakeOnyx updates instantly. Your display case count goes from 24 to 12. Your online store shows 12 remaining. At 1 PM, another customer tries to order 15. They see '12 in stock' and order 12 instead. You fulfill both orders without scrambling. You're in control.
Planning production for the week as a team
Before
Monday morning. You have 8 orders this week. One came through your website (you saw it). Two are in your email inbox (you forwarded them to yourself). One customer texted. Another DMed on Instagram. You're trying to piece together a production schedule. You call your head baker and say, 'We need to bake 3 cakes, 2 batches of bread, and 48 cupcakes this week.' She asks: 'Which days?' You don't have a clear answer. She asks: 'What sizes?' You're not sure. Orders get mixed up. Someone bakes a 6-inch when you needed an 8-inch. A customer gets the wrong cake.
After
Monday morning. You open BakeOnyx. All 8 orders are in one inbox with customer names, phone numbers, order details, and due dates. You see: Tuesday (3 orders due), Wednesday (2 orders due), Thursday (2 orders due), Friday (1 order due). Your head baker opens the app. She sees Tuesday's list: 'Bake 2 vanilla cakes (9-inch), 1 chocolate cake (8-inch), 24 cupcakes. Ingredients: 900g flour, 400g butter, 12 eggs.' She knows exactly what to do. No confusion. No remakes.
Reconciling sales and taxes at the end of the month
Before
End of the month. You're sitting at your kitchen table with your register receipt roll, your Shopify dashboard, a notebook of cash sales, and a calculator. You're trying to match them up. Register says $3,200. Shopify says $1,800. Cash sales are scattered. You spend 2 hours trying to figure out what actually sold. You're not confident in the numbers. Tax season is coming, and you're already stressed.
After
End of the month. You open BakeOnyx and click 'Monthly Sales Report.' It shows: Register sales $3,200, Online sales $1,800, Total $5,000. Breakdown by product, by channel, by profit. You export to CSV for your accountant. It takes 10 minutes. You're confident. The numbers are right.
What Changes for You
Price custom orders in 45 seconds instead of calling back tomorrow
A customer asks for a quote on a 2-tier fondant cake. You open BakeOnyx, select the cake sizes, add labor and overhead, and give a price in 45 seconds. No spreadsheet hunting. No guessing. No callback. You close the sale while they're on the phone. Over a year, this means 20-30 more orders because you're not losing customers to slow quotes.
Cut your Sunday-night reconciliation from 2 hours to 15 minutes
Every sale — register, website, email order, phone order — flows into one dashboard. BakeOnyx reconciles automatically. You export one report. It's already sorted by channel, by product, by profit. You spend 15 minutes reviewing (not 2 hours calculating). You know exactly what you made, what you owe suppliers, and what's due for taxes.
Stop overselling or running out — inventory syncs across all channels in real time
You sell 12 croissants at the register. Your online store shows 6 remaining (not 12). A customer sees the real number and orders 4 instead of 6. You don't overbake. You don't disappoint. You don't waste. Over a month, this saves you 5-8 hours of last-minute adjustments and customer apologies.
Know your actual profit per product — down to the penny
You've been selling your signature sourdough for $8 for two years. You enter the recipe once. BakeOnyx calculates: $2.40 in ingredients, $1.50 in labor (based on your hourly rate), $0.80 in overhead. Your actual cost: $4.70. Your profit: $3.30 per loaf. Now you know which products are winners and which ones you should stop making. You repriced 3 products this month and increased profit by 18%.
Your staff knows what to bake without calling you — and you get 3 hours of your morning back
Instead of fielding calls from your baker asking 'what's today's list?' you wake up to a production schedule already in the system. Your staff clocks in, sees their tasks, and starts baking. You're not the bottleneck anymore. You have 3 hours to focus on custom orders, supplier calls, or actually running your business instead of managing chaos.
Frequently Asked Questions
Explore More
See Your Orders, Inventory, and Profit in One Place
Start your free trial today. No credit card required. Price orders in 45 seconds. Sync inventory across all channels. Stop losing orders to chaos.
Free 14-day trial. No credit card required. Plans from $29/month.