Price a custom wedding cake order in 45 seconds. Not 45 minutes.
Wedding cake proposal and quote software that calculates your exact ingredient cost, labor time, and profit margin — so you can price confidently while the customer is still on the phone.
Price a 3-tier custom wedding cake with exact ingredient costs, design labor, and profit margin in under 60 seconds — from any device, with or without internet.
You're in the middle of a Saturday afternoon rush. A customer calls asking for a quote on a 3-tier buttercream wedding cake with fresh flowers and a custom topper. You have no pricing template. You're mentally calculating fondant weight, filling cost, piping labor, and delivery. You either guess low and cut your margin, or you say "I'll email you a quote by Monday" and lose momentum. Wedding cake proposal and quote software exists to solve this exact problem — but most of it is built for national chains, not custom cake shops like yours. BakeOnyx is different. It's built for bakers who price one-of-a-kind cakes, not production lines.
Free 14-day trial. No credit card required.
Sound Familiar?
“You're quoting wedding cakes from memory, and your margins are all over the place”
You've been baking wedding cakes for five years. You know what a 3-tier fondant cake should cost. But you're not sure if you're charging for the 2 hours of piping, the 1.5 hours of fondant work, or the delivery setup. You quote one couple $650 and another couple $750 for almost the same cake. You have no idea which one was actually profitable. You're leaving money on the table every month, and you can't prove it.
“Pricing quotes takes 30 minutes of spreadsheet math, and you always forget something”
A couple emails asking for a quote on a custom design. You open your pricing spreadsheet. You calculate fondant weight. You look up your buttercream cost. You estimate piping hours. You add delivery. You email the quote. Three days later they ask "Does that include a cutting fee? What about a topper?" You realize you forgot to include something, and now you're either eating the cost or looking unprofessional. This happens once a month.
“You lose wedding cake orders because you can't quote fast enough”
A bride calls on a Friday. She has three other cake shops to compare. She wants a price today. You tell her you'll email a quote by Monday. By Monday, she's already booked someone else. You've lost three wedding cake orders this year because you couldn't give a same-day quote. You know your cakes are better, but speed matters in sales.
“You're tracking wedding cake orders in email threads, Google Sheets, and Instagram DMs”
A customer inquires on Instagram. You quote them via email. They confirm via text. You send an invoice via PayPal. You add the order to your Google Sheet. You write the date in your wall calendar. When they call about delivery details, you have to search three apps to find the conversation. You've almost double-booked a wedding because the order was buried in a Gmail thread.
“You don't know if your wedding cake pricing is covering your labor and overhead”
You baked 12 wedding cakes last month and made $8,400 in revenue. You think you made a good profit. But you don't actually know how much you spent on ingredients, how many hours you worked, or what your real hourly rate was. You have no idea if wedding cakes are your most profitable product or if you should focus on cupcakes instead. You're flying blind.
Quote a custom wedding cake in 45 seconds. Track every order from inquiry to invoice.
Monday morning, a bride texts asking for a quote on a 3-tier wedding cake with custom design. You open BakeOnyx on your phone. You enter the tier sizes, flavors, and design details. The system calculates ingredient costs, labor time, and your profit margin. You send her a quote in 90 seconds. She books. You create a production order, your staff sees the timeline and flavor notes, and the cake gets baked on time. No spreadsheets. No lost emails. No guessing.
- ✓Calculate exact ingredient cost per tier — fondant, buttercream, fillings, toppings — in 30 seconds
- ✓Add labor costs for design complexity: piping, hand-painting, sugar flowers, custom toppers
- ✓Quote from your phone while talking to the customer — no spreadsheet, no internet required
- ✓Track every wedding cake order from inquiry through delivery — no lost emails or DMs
- ✓See your actual profit margin per cake — know which designs are worth your time
- ✓Generate a branded PDF proposal in one click — send to customer immediately
How It Works
Enter the cake design once. Reuse it forever.
You create a recipe for a 6-inch chocolate cake with vanilla buttercream. You enter: 450g cake batter ($2.15), 300g buttercream ($1.80), 50g fondant ($0.45). Total ingredient cost: $4.40. BakeOnyx saves this recipe. Next time a customer orders the same size and flavor, you don't re-enter anything. You just click the recipe and adjust tiers if needed.
Add labor time for design work. System calculates your hourly rate.
You add 'piping design: 45 minutes' and 'fondant work: 30 minutes' to the cake. You've set your labor rate at $35/hour in settings. BakeOnyx calculates: 45 min piping ($26.25) + 30 min fondant ($17.50) = $43.75 in labor. Ingredient cost ($4.40) + labor ($43.75) = $48.15 base cost. You set a 2.5x markup for custom work. Suggested selling price: $120.38. You can adjust up or down.
Send a branded quote in 60 seconds.
You click 'Generate Quote.' BakeOnyx creates a PDF with your logo, the cake description, tier breakdown, and price. It includes delivery date, payment terms, and a 'Confirm Order' link. You send it to the customer. She clicks the link, confirms, and BakeOnyx automatically moves the order to 'Confirmed' status. You get an email notification.
Production schedule updates automatically.
The moment the bride confirms, your staff sees the wedding cake on the bake list for its due date. The job sheet prints with: tier sizes, flavors, filling amounts, design notes, delivery date, and customer contact info. No phone call needed. No 'did you see the order?' slack messages.
See your profit margin on every wedding cake you've ever quoted.
You run the 'Wedding Cake Profitability' report. You see: 3-tier cakes average $185 profit. 4-tier cakes average $240 profit. Hand-painted designs add $50 profit on average. Sugar flower toppers cost you $12 in materials but you charge $40 — that's your highest-margin add-on. Now you know exactly what to upsell.
Start quoting wedding cakes in 45 seconds.
Try BakeOnyx free for 14 days. No credit card required. See how fast you can price your next custom order.
Before & After BakeOnyx
Pricing a 3-tier custom wedding cake with fondant and piping design
Before
A customer calls asking for a quote on a 3-tier cake: 6-inch chocolate, 8-inch vanilla, 10-inch lemon with buttercream frosting, fondant accents, and custom piping. You tell her you'll email a quote by Monday. You hang up and open your pricing spreadsheet. You calculate: 450g + 600g + 900g cake batter at $0.0045/g = $8.91 in cake. You estimate buttercream at $1.50/tier = $4.50. Fondant at $0.50/tier = $1.50. You guess 2 hours of piping labor at $30/hour = $60. Total cost: $75. You add 2.5x markup = $187.50. You're not sure if that covers delivery or if you're undercharging for the custom piping. You email the quote Monday afternoon. She doesn't respond until Thursday. By then, she's already booked another baker.
After
A customer calls asking for the same 3-tier cake. You open BakeOnyx on your phone. You click 'New Quote.' You select the three tier sizes. You select 'Chocolate,' 'Vanilla,' 'Lemon' from your saved recipes. You add 'Fondant accents (30 min)' and 'Custom piping (90 min)' from your labor library. BakeOnyx calculates: Ingredients $8.91 + Labor ($60) + Fondant ($1.50) = $70.41 base cost. At your 2.5x markup = $176.02 suggested price. You adjust to $185 (looks better). You click 'Generate Quote.' Your branded PDF is ready in 10 seconds. You text her the quote link while she's still on the phone. She confirms the order in 2 minutes. You receive an email confirmation. Your staff sees the cake on the bake list for its due date. Done.
Managing five wedding cake inquiries in one week without losing track
Before
Monday: Bride #1 DMs you on Instagram asking about a 4-tier cake. You reply via DM. Tuesday: Bride #2 emails asking about pricing. You reply via email with a spreadsheet quote. Wednesday: Bride #3 calls. You quote her over the phone and say you'll email details. You send an email quote but forget to include the delivery fee. She replies asking about it. Thursday: Bride #4 texts asking for a quote. You tell her you'll get back to her. Friday: You realize you never followed up with Bride #4. You text her. She's already booked someone else. Bride #1 confirms via Instagram, but you have no formal order record. Bride #2 confirms via email reply. Bride #3 confirms via text. You now have four orders scattered across Instagram, email, text, and your brain. You spend 45 minutes Friday afternoon consolidating them into your Google Sheet and your wall calendar. You have no idea which one is due first or if you have the right phone numbers for delivery confirmations.
After
Monday-Friday: Every bride inquiry goes into BakeOnyx — whether it's Instagram, email, or phone. For each inquiry, you enter: bride's name, event date, cake design, tiers, flavors, budget. BakeOnyx auto-generates a quote. You send the link. When she confirms, the order automatically moves to 'Confirmed' and appears on your production calendar. By Friday, you have five orders in one system, sorted by due date. You can see at a glance: Bride #3's cake is due first (June 15), then Bride #1 (June 22), then Bride #2 (July 5). You have all phone numbers, addresses, and special requests in one place. Your staff sees the full week's bake list on the kitchen board. No spreadsheet. No scattered emails. No lost orders.
Discovering which wedding cake designs are actually profitable
Before
You've been baking wedding cakes for three years. You offer three main designs: Classic buttercream piping, fondant sculpted flowers, and hand-painted designs. You think hand-painted designs are your most profitable because you charge $400+ for them. But you're not tracking labor hours or material costs carefully. You estimate you spent 40 hours last year on hand-painted cakes and made $3,200 in revenue. That's $80/hour before costs. But you don't know your actual ingredient costs per cake, and you're guessing on labor time. You might be making $40/hour or $120/hour. You have no idea. You keep offering hand-painted cakes because they feel special, but they might be your lowest-margin product.
After
You run BakeOnyx's 'Wedding Cake Profitability Report.' It shows: Classic buttercream piping cakes: 8 cakes, $1,680 total profit, $210 average profit per cake. Fondant sculpted flower cakes: 6 cakes, $1,680 total profit, $280 average profit per cake. Hand-painted cakes: 4 cakes, $800 total profit, $200 average profit per cake. You also see: Hand-painted cakes take 3.5 hours on average (you estimated 2 hours). Fondant flowers take 2 hours on average. Classic piping takes 1.5 hours. Your actual hourly rate: Classic piping $140/hour. Fondant flowers $140/hour. Hand-painted $57/hour. You're undercharging for hand-painted work by at least $100 per cake. You adjust your hand-painted pricing to $500-$550 per cake (instead of $400). You also decide to focus your marketing on fondant flower designs, which have the best profit-per-hour ratio. You know exactly what to upsell and what to deprioritize.
Handling a last-minute wedding cake order and custom rush pricing
Before
A customer calls Wednesday asking for a wedding cake for Saturday. That's 3 days away. You normally need 2 weeks notice. You're not sure if you can do it or what to charge for a rush. You tell her you'll call her back. You spend an hour thinking about whether you have the capacity, what your ingredient costs are, and how much extra to charge for the rush. You call her back and quote $400, but you're not confident in that number. You might be undercharging because you didn't account for the stress of a rush job. She books. You spend the next 72 hours stressing about whether you priced it right.
After
A customer calls Wednesday asking for a Saturday wedding cake. You open BakeOnyx and create a quote for the design she describes. The system shows: Base cost $95, standard markup = $237.50 selling price. But this is a 3-day rush. You click 'Apply Rush Fee' and select '3-day turnaround.' BakeOnyx adds a 30% rush surcharge ($71.25) and recalculates: $308.75. You feel confident in that price because you've set your rush rates in advance based on your actual capacity and stress level. You quote $310. She books. You know exactly what you're making, and you're not leaving money on the table for the inconvenience.
What Changes for You
Stop losing wedding cake orders because you can't quote fast enough
A bride calls Friday afternoon asking for a quote. With BakeOnyx, you send a professional proposal in 90 seconds. She books the same day instead of comparing three other bakeries over the weekend. You'll close 2-3 more wedding cake orders per month because you can quote same-day. At $200 average profit per cake, that's $4,800-$7,200 in extra annual profit.
Cut Sunday-night pricing sessions from 3 hours to 15 minutes
You used to spend Sunday evening pricing next week's wedding cake orders in a spreadsheet. With BakeOnyx, you enter each order's details once on the day of inquiry. By Sunday, all quotes are already in the system with profit margins calculated. You spend 15 minutes reviewing the week, not 3 hours building spreadsheets. You save 2.5 hours every week — 130 hours per year.
Know your exact profit per wedding cake — and which designs are worth your time
You thought hand-painted wedding cakes were your most profitable work. You run the report and discover they're actually your lowest-margin product because you underestimated the labor time. You shift focus to fondant sculpted cakes, which average 35% higher profit. You make $3,200 more per year by focusing on the right products.
Stop tracking wedding cake orders across email, Instagram, text, and Google Sheets
Every wedding cake inquiry — whether it comes via Instagram, email, or phone — goes into one place. You have a complete conversation history, the quote, the confirmation, the invoice, and the delivery notes all in one order record. You never lose a detail. You spend 5 hours less per month searching for order information. That's 60 hours per year you're not hunting through email threads.
Price wedding cakes with confidence — no more guessing or leaving money on the table
You know your exact ingredient costs, labor time, and profit margin before you send the quote. You're not guessing. You're not second-guessing your price. You quote with confidence. Customers feel that confidence and book more often. Your close rate on wedding cake inquiries increases by 15-20% because you sound like you know your value.
Frequently Asked Questions
Explore More
Start quoting wedding cakes in 45 seconds.
Try BakeOnyx free for 14 days. No credit card required. See how fast you can price your next custom order.
Free 14-day trial. No credit card required. Plans from $29/month.