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Managing Local Events

Add local events like farmers markets, festivals, and school bake sales to improve forecast accuracy.

Managing Local Events

  • Add local events like farmers markets, festivals, and school bake sales to your forecast
  • Set expected demand impact percentages for accurate production planning
  • Create recurring events to save time on regular community commitments

What are local events?

Local events are community activities that affect customer demand for your baked goods. Whether you're selling at a farmers market every Saturday, participating in a festival, or supplying a school fundraiser, BakeOnyx helps you plan production around these events. When you add an event, the forecast engine automatically adjusts demand predictions based on the expected impact.

Access the Local Events settings

  1. Log in to your BakeOnyx dashboard
  2. Click Settings in the main navigation menu
  3. Look for the Local Events card in the settings hub
  4. Click the card to open the Local Events management page
Settings hub showing the Local Events card

Add a new local event

  1. On the Local Events page, click the Add Event button
  2. Fill in the event details:
    • Event Name: Enter a clear name (e.g., "Saturday Farmers Market" or "Spring Festival")
    • Event Type: Choose from farmers market, festival, concert, sports event, school, corporate, community, or other
    • Date: Select the date the event occurs
    • End Date (optional): If the event spans multiple days, set an end date
    • Expected Impact: Enter the percentage increase in demand (e.g., +25% means you expect 25% higher sales)
    • Affected Recipe Categories: Select which products are impacted—bread, cake, cookie, cupcakes, pastries, or others
  3. Click Save Event
Local Events settings page showing event creation form
Tip: Be realistic about impact percentages. A weekly farmers market might be +15–20%, while a major festival could be +50% or higher. Start conservative and adjust based on actual sales data.

Set up recurring events

If you participate in the same event regularly, create it as a recurring event to save time:

  1. When adding or editing an event, toggle Recurring Event to ON
  2. Choose the recurrence pattern: weekly, biweekly, or monthly
  3. Set a Recurring End Date (the date when this recurring event stops)
  4. Click Save Event

BakeOnyx will automatically create instances of the event on each scheduled date until the end date is reached. You can edit or delete individual instances without affecting the recurring series.

Note: Recurring events are perfect for weekly farmers markets, monthly community events, or seasonal activities. Update the end date if your participation changes.

Edit or delete an event

To edit an event:

  1. Find the event in your list
  2. Click the Edit button (pencil icon)
  3. Update any details and click Save Event

To delete an event:

  1. Find the event in your list
  2. Click the Delete button (trash icon)
  3. Confirm the deletion when prompted
Warning: Deleting an event cannot be undone. If you're unsure, edit the event instead to mark it as inactive or adjust the date.

How events improve your forecast

Once you've added local events, BakeOnyx automatically factors them into your demand forecast. On the Forecast page, you'll see adjusted predictions that account for your events. This helps you:

  • Plan ingredient orders in advance
  • Schedule staff and production time efficiently
  • Avoid running out of popular items
  • Reduce waste from overproduction

Next steps

The summary, FAQ, and statistics in this section were compiled from public sources and reviewed by the BakeOnyx editorial team. AI-assisted research.

Frequently Asked Questions

How does BakeOnyx help manage local events for my bakery?▾

BakeOnyx helps you manage local events by allowing you to add them directly into your forecasting system. You can specify the event type, date, and an 'Expected Impact' percentage, which tells the AI how much demand might increase. This ensures your production planning accounts for these community activities, preventing stockouts or overproduction.

What types of local events can I add to BakeOnyx?▾

You can add a wide variety of local events to BakeOnyx, including farmers markets, festivals, concerts, sports events, school functions, corporate gatherings, and general community events. You can also select 'other' if your event doesn't fit predefined categories. This flexibility ensures accurate demand forecasting for diverse community engagements.

How do I set up recurring events in BakeOnyx?▾

To set up recurring events in BakeOnyx, toggle the 'Recurring Event' option when adding or editing an event. You can then choose a recurrence pattern such as weekly, biweekly, or monthly, and set a 'Recurring End Date.' BakeOnyx will automatically generate event instances for each scheduled date until the end date.

Can I adjust the demand impact for specific product categories?▾

Yes, when adding or editing a local event in BakeOnyx, you can specify 'Affected Recipe Categories.' This allows you to select which product types, such as bread, cake, cookies, or pastries, are expected to see a demand increase. This granular control helps tailor production more precisely to event-driven sales.

What is a realistic 'Expected Impact' percentage for an event?▾

The 'Expected Impact' percentage in BakeOnyx should be a realistic estimate of demand increase. For a regular farmers market, you might start with 15-20%. A larger event like a major festival could warrant 50% or more. It's recommended to start conservatively and refine these percentages based on actual sales data.

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