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Adding and Managing Ingredients

Add ingredients with cost, unit, supplier, and stock levels to track your bakery inventory.

Adding and Managing Ingredients

Your ingredient list is the foundation of accurate recipe costing and inventory tracking in BakeOnyx. This guide walks you through adding ingredients, setting up stock levels, and keeping your inventory organized.

  • Add ingredients with cost, unit, and supplier information
  • Set reorder points to avoid running out of stock
  • Track ingredient costs and link them to recipes automatically

Accessing Your Ingredient List

  1. Log in to BakeOnyx and click Inventory in the main menu
  2. Select Ingredients from the sidebar
  3. You'll see your current ingredient list with stock levels, costs, and status indicators
BakeOnyx ingredients list showing current stock, cost per unit, and low-stock warnings

Adding a New Ingredient

  1. Click the + Add Ingredient button in the top right
  2. Fill in the ingredient details:
    • Name: Enter the ingredient name (e.g., "All-Purpose Flour" or "Unsalted Butter")
    • Category: Choose a category like Flour, Dairy, Eggs, Leavening, etc. This helps organize your inventory
    • Unit: Select the measurement unit (g, kg, ml, L, oz, lb, pcs, etc.). Choose the unit you actually purchase and use
    • Cost per Unit: Enter what you pay for one unit. For example, if a 2kg bag of flour costs $5, enter 2.50 per kg
    • Supplier (Optional): Add your supplier's name if you want to track where you buy this ingredient
    • Stock Quantity: Enter how much you currently have on hand
    • Reorder Point: Set the minimum quantity that triggers a low-stock warning. When stock falls below this level, BakeOnyx will alert you
    • Notes: Add any helpful details, like brand preferences or storage instructions
  3. Click Save Ingredient
BakeOnyx ingredient form with fields for name, category, unit, cost, supplier, and stock levels
Tip: Use consistent units across similar ingredients. If you buy flour in kilograms, measure all flour in kilograms. This makes recipe costing accurate and inventory tracking easier.

Editing and Updating Ingredients

As prices change or you adjust stock levels, keep your ingredients up to date:

  1. Find the ingredient in your list
  2. Click the ingredient name or the Edit icon
  3. Update any fields — cost, stock quantity, reorder point, or notes
  4. Click Save Changes
Warning: If you change an ingredient's cost, it will automatically update the cost calculation for all recipes using that ingredient. Make sure the new cost is accurate before saving.

Understanding Low-Stock Indicators

BakeOnyx highlights ingredients that are running low:

  • Yellow indicator: Stock is below your reorder point — time to order soon
  • Red indicator: Stock is critically low — order immediately to avoid production delays

Set your reorder points based on how quickly you use each ingredient and how long delivery takes. For flour, you might set a reorder point of 20kg. For specialty items you use less often, a lower reorder point makes sense.

Linking Ingredients to Recipes

Once you've added ingredients, they're ready to use in your recipes. When you create or edit a recipe, you'll select ingredients from this list. BakeOnyx automatically calculates recipe costs based on the ingredient costs you've entered here. If an ingredient price changes, your recipe costs update automatically.

Note: Keep your ingredient list clean by removing items you no longer use. You can only delete ingredients that aren't linked to active recipes.

Next Steps

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