FeaturesPricingBlogPodcastLoginGet Started Free

Managing Suppliers

Add and manage your ingredient suppliers with contact details, payment terms, and purchase order integration.

Managing Suppliers

  • Add and organize your ingredient suppliers with complete contact and payment information
  • Set payment terms, lead times, and minimum orders to streamline purchasing
  • Link suppliers to ingredients and automatically populate details when creating purchase orders

Accessing Your Supplier List

Your suppliers are managed in the Settings area of BakeOnyx. Here's how to get there:

  1. Log in to your BakeOnyx dashboard
  2. Click Settings in the main menu
  3. Select Suppliers from the settings options

You'll see a list of all your current suppliers with their contact information, the number of ingredients they supply, and whether they're active or inactive.

BakeOnyx supplier list showing supplier names, contact details, ingredient count, and active status

Adding a New Supplier

To add a supplier to your account:

  1. Click the Add Supplier button in the top right of the supplier list
  2. Fill in the supplier's basic information:
    • Supplier Name — The company name (e.g., "Golden Grain Mills")
    • Contact Person — The primary contact's name
    • Email — Their email address
    • Phone — Their phone number
  3. Enter the full address:
    • Street address
    • City
    • State/Province
    • Postal code
    • Country
  4. Add optional details:
    • Website — Their website URL
    • Account Number — Your account number with this supplier
    • Notes — Any special instructions or details (e.g., "Best for bulk flour orders")
BakeOnyx supplier form with fields for name, contact, address, and payment terms

Setting Payment Terms and Delivery Details

These details help you manage cash flow and know when to expect deliveries:

  1. In the supplier form, find the Payment Terms dropdown
  2. Select your payment arrangement with this supplier:
    • COD — Cash on delivery
    • Net7 — Pay within 7 days of invoice
    • Net15 — Pay within 15 days of invoice
    • Net30 — Pay within 30 days of invoice
    • Other custom terms as needed
  3. Enter the Lead Time (days) — How many days it typically takes to receive an order from this supplier
  4. Set the Minimum Order Amount — The smallest order value they'll accept (leave blank if none)
Tip: Accurate lead times help BakeOnyx remind you when to place orders. If a supplier usually takes 3 days to deliver, set the lead time to 3 days.

Marking Suppliers as Active or Inactive

When you no longer work with a supplier, you don't need to delete them. Instead, mark them as inactive:

  1. Open the supplier's profile
  2. Toggle the Active status to off (or on, to reactivate)
  3. Click Save

Inactive suppliers won't appear in dropdown menus when creating purchase orders, but their historical data remains in your system.

Note: When you create a purchase order, BakeOnyx automatically fills in the supplier's payment terms, lead time, and minimum order amount. This saves time and reduces errors.

Editing an Existing Supplier

To update a supplier's information:

  1. Click on the supplier's name in the list
  2. Edit any fields as needed
  3. Click Save Changes

Changes take effect immediately and will be reflected in any new purchase orders you create.

Next Steps

Was this article helpful?