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Managing Suppliers

Add and manage your ingredient suppliers with contact details, payment terms, and purchase order integration.

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Managing Suppliers

  • Add and organize your ingredient suppliers with complete contact and payment information
  • Set up payment terms, lead times, and minimum orders to streamline purchasing
  • Link suppliers to ingredients and purchase orders for efficient ordering

What are Suppliers?

Suppliers are the vendors you order ingredients and materials from. In BakeOnyx, you can store all your supplier details in one place—contact information, payment terms, delivery times, and more. This makes it easy to create purchase orders and keep track of who you're buying from.

Accessing Your Supplier List

  1. Log in to your BakeOnyx dashboard
  2. Go to Settings (gear icon in the top right)
  3. Select Suppliers from the menu

You'll see a list of all your current suppliers with their contact information, the number of ingredients linked to them, and whether they're active or inactive.

BakeOnyx supplier list showing supplier names, contact details, linked ingredient count, and active status

Adding a New Supplier

  1. Click the + Add Supplier button
  2. Fill in the supplier's basic information:
    • Supplier Name: The name of the company (e.g., "Golden Grain Flour Co.")
    • Contact Person: The name of your main contact at the supplier
    • Email: Their email address for orders and inquiries
    • Phone: Their phone number
    • Website: Their website URL (optional)
  3. Enter the supplier's address:
    • Street address, city, state/province, postal code, and country
  4. Add account and payment details:
    • Account Number: Your account number with this supplier (if you have one)
    • Payment Terms: Choose from COD (Cash on Delivery), Net 7, Net 15, Net 30, or other terms you've agreed to
    • Lead Time: How many days it typically takes to receive an order (e.g., 3 days)
    • Minimum Order Amount: The smallest order value they'll accept (if applicable)
  5. Add any additional notes in the Notes field (e.g., "Best prices on bulk flour orders" or "Call before 2 PM for same-week delivery")
  6. Set the supplier's status to Active so you can use them for orders
  7. Click Save Supplier
BakeOnyx supplier form showing fields for name, contact person, email, phone, address, payment terms, lead time, and minimum order amount
Tip: Store payment terms and lead times accurately. When you create a purchase order, BakeOnyx will automatically fill in these details, saving you time and reducing ordering mistakes.

Editing an Existing Supplier

  1. Go to Settings > Suppliers
  2. Click on the supplier's name or the Edit button
  3. Update any information you need to change
  4. Click Save Supplier

Deactivating a Supplier

If you no longer work with a supplier but want to keep their information for reference, you can deactivate them instead of deleting:

  1. Open the supplier's profile
  2. Set their status to Inactive
  3. Click Save Supplier

Inactive suppliers won't appear in dropdown lists when you're creating new purchase orders, but their information remains in your system.

Warning: Deleting a supplier removes their information permanently. If you think you might need their details later, deactivate them instead.

Linking Suppliers to Ingredients

Once you've added a supplier, you can link them to specific ingredients. When you're setting up or editing an ingredient in BakeOnyx, you'll have the option to select which suppliers you buy it from. This helps you track costs and generate purchase orders quickly.

Note: Suppliers linked to ingredients will automatically appear as options when you create a purchase order for that ingredient.

Using Suppliers in Purchase Orders

When you create a new purchase order, BakeOnyx pulls in your supplier's payment terms and lead time automatically. This ensures your orders are placed correctly and you know when to expect delivery. Learn more in our purchase orders guide.

Next steps

The summary, FAQ, and statistics in this section were compiled from public sources and reviewed by the BakeOnyx editorial team. AI-assisted research.

Frequently Asked Questions

How do I add a new supplier in BakeOnyx?▾

To add a new supplier in BakeOnyx, navigate to Settings (gear icon) and select Suppliers. Click the '+ Add Supplier' button. You'll then fill in the supplier's name, contact person, email, phone, address, account number, payment terms, lead time, and any relevant notes. Finally, set their status to 'Active' and click 'Save Supplier'.

What information can I store about each supplier?▾

BakeOnyx enables you to store comprehensive supplier information, including their name, contact person, email, phone number, and website. You can also record their physical address, your account number with them, agreed payment terms (like Net 30), their typical lead time for orders, and any minimum order amounts. Additional notes can be added for specific details.

Can I edit supplier details if they change?▾

Yes, you can easily edit existing supplier information in BakeOnyx. Simply go to Settings > Suppliers, locate the supplier you wish to update, and click on their name or the 'Edit' button. Make the necessary changes to their contact details, payment terms, or any other field, and then click 'Save Supplier' to confirm.

What happens if I stop working with a supplier?▾

If you no longer purchase from a supplier but wish to retain their information for historical reference, you can deactivate them within BakeOnyx. Deactivating a supplier prevents them from being selected for new purchase orders while keeping their data accessible. This helps maintain an organized and relevant supplier list.

How does BakeOnyx help streamline purchasing?▾

BakeOnyx streamlines purchasing by centralizing supplier data and linking it directly to ingredients and purchase orders. By accurately recording payment terms, lead times, and minimum order amounts, the platform can automatically populate these details when creating purchase orders. This reduces manual entry, minimizes errors, and speeds up the procurement process.

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