Lot Tracking & Batch Traceability
Track every ingredient batch from receipt through production to customer orders — with FIFO consumption, expiry tracking, and full two-way traceability.
Lot Tracking & Batch Traceability
Lot tracking follows each batch of an ingredient from the moment you receive it, through the products you bake with it, all the way to the customers who ordered them. It gives you food-safety traceability and helps cut waste by always using your oldest stock first.
Availability: Growth plan and above. You need to be the bakery owner or a manager to turn it on.
Turning it on
Lot tracking is off by default and changes nothing until you enable it.
- Go to Settings → Lot Tracking.
- Switch Enable lot tracking on.
- Optionally set the expiry warning window (default 7 days) and the consumption order — FIFO by expiry date (recommended) or FIFO by received date.
- Save. A Lot Tracking item appears in the sidebar under Inventory.
Not retroactive: only stock you receive or produce after enabling it is tracked. Existing stock is untouched and simply gets used up over time.
How lots are created
- Receiving a purchase order — each received item becomes a lot automatically, carrying its supplier lot number and expiry date.
- Quick Restock — restocking an ingredient creates a lot for that quantity.
- Manually — use Add lot on the Lot Tracking page or an ingredient's Lots section for stock bought outside a purchase order (farmers market, cash purchase).
Each lot gets a code like LOT-260621-001 and tracks its remaining quantity, supplier, cost, and expiry.
How stock is consumed
When you confirm a production deduction, BakeOnyx consumes lots oldest first (by your chosen strategy), skips any expired lots, and records a production batch for the run. Your overall stock figure stays the source of truth — lots are an extra traceability layer on top of it.
Expiry
- Lots within the warning window show on the inventory dashboard banner and the Expiring page.
- Expired lots are flagged and are never used in production.
- Clear out expired or damaged stock with Write off on the lot's detail page — it removes the quantity from the lot and your inventory as waste.
Traceability
- Where a lot went: open any lot to see the orders and customers that received products made from it.
- What went into an order: an order's Traceability tab lists the ingredient lots (and their suppliers) used to fulfil it.
Orders link to their production batches automatically when they reach ready or completed; you can also re-link manually from the order's Traceability tab.
Recalls
On the Scale plan, lot traceability powers a one-click recall workflow — see Product Recalls.