Resale Products and Stock Tracking

Resale Products and Stock Tracking

• Set up and manage third-party resale products in BakeOnyx
• Track stock levels, costs, and profit margins for resale items
• Receive automatic reorder alerts when stock runs low

What Are Resale Products?

Resale products are items you purchase from suppliers and sell to customers without modification — like branded coffee, specialty ingredients, or pre-made items. Unlike recipe-based products, resale items have a direct purchase cost rather than a calculated cost from ingredients. BakeOnyx tracks their stock, margins, and profitability to help you manage inventory and know when to reorder.

Creating a Resale Product

To add a resale product to your inventory:

1. Go to Inventory from the main menu.
2. Click Products and then New Product.
3. Enter the product name (e.g., "Specialty Coffee Beans").
4. Select Resale as the product type.
5. Set the Cost Price — this is what you pay your supplier.
6. Set the Sell Price — this is what you charge customers.
7. Enter a Reorder Threshold — the stock level that triggers a low-stock alert (e.g., 5 units).
8. Click Save.

BakeOnyx automatically calculates your profit margin based on the cost and sell prices.

Managing Stock Levels

BakeOnyx tracks every change to your resale product stock. When you receive new inventory, sell items, or need to adjust stock (due to damage or waste), each adjustment is recorded with the date, quantity change, and reason.

To view and manage stock:

1. Go to Inventory and select Products.
2. Find your resale product and click it to open the detail page.
3. You'll see the current stock level at the top of the page.
4. Scroll down to view the Stock Adjustments history — a complete record of every stock change.
5. To add a new adjustment, click Add Stock Adjustment, enter the quantity change, select a reason (received, sold, damaged, waste, etc.), and save.

Understanding Margins and Profitability

The resale product page displays your profit margin as a percentage. This shows how much profit you make on each unit sold:

• Margin % = (Sell Price − Cost Price) ÷ Sell Price × 100

For example, if you buy coffee for $5 and sell it for $12, your margin is 58%.

Use the Margin Report to see total profit across all resale products. This helps you identify which items are most profitable and where to focus your sales efforts.

Setting Up Reorder Alerts

When stock falls below your configured threshold, BakeOnyx sends you a reorder alert. This prevents stockouts and ensures you always have popular items available.

To update your reorder threshold:

1. Open the resale product detail page.
2. Click Edit.
3. Update the Reorder Threshold field.
4. Click Save.

You'll receive notifications when stock drops below this level. Use this as a trigger to create a purchase order with your supplier.

Next Steps

• Create a Purchase Order to restock resale products when alerts trigger
• View Margin Reports to analyze profitability across your resale inventory
• Learn the difference between recipe and resale products