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Creating Orders from Recipes

Create order items from your recipe catalog with auto-calculated pricing based on servings.

Creating Orders from Recipes

  • How to create order items directly from your recipe catalog
  • How BakeOnyx automatically calculates pricing based on customer servings
  • How to review the cost breakdown and adjust markup before confirming

Overview

Creating orders from recipes is one of the fastest ways to build accurate quotes and orders in BakeOnyx. Instead of manually entering ingredients and calculating costs, you select a recipe, specify how many servings your customer needs, and BakeOnyx handles the rest—scaling ingredients, calculating labor, and suggesting a sell price based on your bakery's settings.

How to Create an Order from a Recipe

Step 1: Open the Recipe Order Dialog

  1. Navigate to Orders in the main menu.
  2. Click + New Order (or open an existing order).
  3. In the order details, click Add Item from Recipe.

The Recipe Order dialog will open, ready for you to select a recipe and enter customer details.

Step 2: Find and Select Your Recipe

  1. In the Recipe field, start typing the recipe name (for example, "Chocolate Cake" or "Sourdough Loaf").
  2. Use the Category dropdown to filter recipes by type if you have many recipes—this makes searching faster.
  3. Click the recipe you want from the dropdown list.
Recipe Order dialog showing recipe selection, servings input, and cost breakdown
Tip: If you don't see your recipe in the list, make sure it's marked as "Active" in your recipe settings. Inactive recipes won't appear in the order dialog.

Step 3: Enter Customer Servings

  1. In the Customer Servings field, enter how many servings the customer needs.
  2. BakeOnyx automatically calculates the scaling factor (customer servings ÷ recipe yield) and adjusts all ingredient quantities.

For example, if your recipe yields 12 servings and the customer orders 24, BakeOnyx doubles all ingredient quantities automatically.

Step 4: Review the Cost Breakdown

BakeOnyx displays a detailed cost breakdown showing:

  • Ingredients Cost: The total cost of scaled ingredients from your inventory
  • Labour Hours: Defaults from your recipe's prep time; you can adjust if needed
  • Labour Cost: Calculated using your bakery's hourly labor rate from settings
  • Overhead: Applied from your bakery settings (covers utilities, rent, equipment, etc.)
  • Supplies & Packaging: Optional items you can add from inventory
Cost breakdown showing ingredients, labour, overhead, and supplies with total and suggested sell price

Step 5: Add Supplies or Packaging (Optional)

  1. If the order needs packaging, boxes, or other supplies, click + Add Supply.
  2. Select the item from your inventory.
  3. Enter the quantity needed.
  4. The cost is added to the total automatically.
Note: Supplies are tracked separately from ingredients, so you can easily see packaging costs on each order.

Step 6: Review and Adjust the Sell Price

  1. BakeOnyx suggests a sell price based on your bakery's default markup percentage (set in bakery settings).
  2. Review the Suggested Sell Price—this is what you'd charge the customer.
  3. If you want to adjust the price for this specific order, you can edit it directly in the Sell Price field.
Warning: Adjusting the sell price doesn't change your bakery's default markup. It only affects this individual order. Use this for custom quotes or special pricing.

Step 7: Confirm and Add to Order

  1. Click Add to Order to add this item to your order.
  2. The item appears in your order with all costs and pricing locked in.
  3. You can add more recipe items to the same order by repeating these steps.

Next Steps

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