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Customizing Invoice, Job Sheet, and Receipt Display

Control which fields appear on your generated PDF documents — invoices, job sheets, and receipts.

Open Settings

Customizing Invoice, Job Sheet, and Receipt Display

  • Control which fields appear on your invoices, job sheets, and receipts
  • Customize the look and content of your PDF documents to match your bakery's needs
  • Make changes that apply to all future PDFs you generate

Understanding Document Display Settings

BakeOnyx lets you decide exactly what information appears on your printed or emailed documents. Whether you want to hide certain pricing details, remove your bakery logo, or simplify your receipts, you have full control. Each document type — invoices, job sheets, and receipts — has its own set of customizable fields.

By default, most fields are visible. You can toggle them off if you don't need them. Your changes take effect the next time you generate a PDF.

Accessing Document Settings

  1. Log in to BakeOnyx and go to your Dashboard
  2. Click Settings in the main menu
  3. Select Documents from the settings options

You'll see three tabs at the top: Invoice, Job Sheet, and Receipt. Each tab contains a list of fields you can show or hide.

Document display settings page showing three tabs (Invoice, Job Sheet, Receipt) with toggle switches for each configurable field

Customizing Your Invoice

The Invoice tab includes 22 fields organized into categories like bakery information, customer details, order specifics, and payment amounts.

  1. Click the Invoice tab
  2. Review the list of available fields. Common fields include:
    • Bakery name and logo
    • Invoice number and date
    • Customer name and contact details
    • Order items and quantities
    • Subtotal, tax, and total amounts
    • Payment terms and notes
  3. Toggle the switch next to any field to hide it from your invoices. The switch will turn gray when disabled
  4. Your changes save automatically
Tip: If you want to keep invoices simple for customers, consider hiding internal reference numbers or detailed cost breakdowns. You can always show more details on your internal job sheets.

Customizing Your Job Sheet

Job sheets are internal documents your baking team uses. The Job Sheet tab has 17 fields that help your staff track production details.

  1. Click the Job Sheet tab
  2. Toggle fields on or off based on what your team needs to see. Typical fields include:
    • Order ID and due date
    • Customer name
    • Item list with quantities and special instructions
    • Pricing and profit margins (helpful for your team)
    • Allergen information
    • Delivery or pickup instructions
  3. Save your preferences — changes apply to the next job sheet you generate
Note: Job sheets are typically for internal use only, so you can show sensitive details like costs and margins that you wouldn't display on customer-facing invoices.

Customizing Your Receipt

Receipts are shorter documents, ideal for counter sales or quick transactions. The Receipt tab includes 13 essential fields.

  1. Click the Receipt tab
  2. Toggle fields to customize what appears on your receipts. Common fields include:
    • Bakery name
    • Transaction date and time
    • Items purchased and prices
    • Total amount and payment method
    • Thank you message
  3. Keep receipts concise by hiding unnecessary details
Warning: Make sure your receipts always include at least the items purchased, total amount, and date. This information is important for customer records and may be required for accounting purposes.

Delivery Note: Total Item Count

Each delivery note shows a total row below the items table. Use it to make sure that the customer gets the correct number of items.

  • Products — the number of lines on the note (for example, 5 different products).
  • Total items — all the quantities added together (for example, 12 + 6 + 4 + 1 + 1 = 24 items).

The driver or the customer can count the boxes and compare the count with Total items. The total row shows on a single delivery note, on bulk delivery notes and on the delivery notes from the delivery board.

The total row is on by default. To hide it, go to Settings → Documents → Delivery Note and turn off Total Item Count in the Content section.

Line Order

The Line Order card sets the order of the product lines on invoices, delivery notes, job sheets, quotes, order confirmation emails, the customer's order page and the order screen.

  • As added (default) — lines show in the order they were added to the order.
  • Product list order — lines follow the order that you set in Products → Arrange order. Lines that are not products (for example a custom item) go last, in the order they were added.

Click Arrange product order in the card to set the order. Then click Save. The new order shows on the next document that you open, print or send. A consolidated invoice keeps the order it had when you created it.

Best Practices

  • Test before rolling out: After making changes, generate a sample PDF to see how it looks
  • Keep it consistent: Use the same settings for all invoices, job sheets, or receipts unless you have a specific reason to change them
  • Hide sensitive info: Remove cost details and profit margins from customer-facing documents
  • Include essentials: Always show enough information for customers to understand what they're paying for

Next Steps

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