Built for Your Small Batch Bakery
AI-assisted draft, reviewed and edited by the BakeOnyx team.
Your Tuesday starts before sunrise. You're pulling a fresh batch of sourdough from the oven, then it's straight to prepping croissant dough. Later, a customer calls wanting to know the price of a custom 6-inch cake for Saturday, and you're trying to remember if you bought those fancy sprinkles last week. You're a baker, not an accountant, but the numbers still need to add up. Juggling recipes, orders, inventory, and invoicing feels like a constant bake-off against the clock. You love creating delicious things, but the admin work eats into your precious bench time. What if you could spend less time wrestling spreadsheets and more time perfecting that ganache drip? BakeOnyx is bakery software designed specifically for the small batch baker, so you can focus on baking, not the books.
Challenges Face
“I have no idea what this custom cake actually costs me.”
You spent an hour on the phone quoting a wedding cake, guessing at ingredient costs. Now you're not sure if you'll make a profit after factoring in your time and every gram of fondant. You worry you're undercharging, or worse, losing money on your most elaborate creations.
“Did I remember to order more vanilla? It’s Saturday, and I’m almost out.”
You’re mid-batch and realize a key ingredient is gone. This means a rushed trip to the store, losing valuable production time and paying retail prices. You wish you had a crystal ball for your pantry.
“My recipes are all over the place – notebooks, spreadsheets, random notes.”
Trying to find a specific recipe, let alone scale it for a larger order, feels like a treasure hunt. You know some recipes are more profitable than others, but you can’t pinpoint which ones without a major deep dive.
“I’m drowning in Instagram DMs and emails for quotes. I’m going to miss someone.”
You’re getting more inquiries than ever, which is great, but keeping track of each customer’s request, your quote, and their follow-up is a nightmare. You’ve lost leads because an email got buried or you forgot to send a quote.
“Tax season is my personal hell. Spreadsheets for days.”
As the deadline approaches, you spend your entire weekend trying to reconcile sales, expenses, and inventory. It’s stressful, time-consuming, and you’re never quite sure if you’ve got it all right.
“How much flour did I actually use last week? I need to know for my batch costing.”
You bake in small, precise batches, but tracking the exact cost of each loaf or dozen cookies feels impossible. You know batch portion costing is crucial for profitability, but the manual calculations are overwhelming.
Ready to Transform Your Bakery?
Join hundreds of baking businesses using BakeOnyx to manage orders, recipes, inventory, and more. Start your free trial today — no credit card required.
How BakeOnyx Helps
Recipe Costing
“I have no idea what this custom cake actually costs me.”
You type in your recipe once, including every gram of fondant and sprinkle. Next time someone calls asking for a price on that 3-tier cake, you pull it up on your phone and give them an exact ingredient cost in 10 seconds. You know your profit margin before you even say yes.
Inventory Alerts
“Did I remember to order more vanilla? It’s Saturday, and I’m almost out.”
Your inventory levels tell you when to reorder before you run dry. A notification pops up on Wednesday saying you have only 200g of vanilla left, and Thursday’s orders need 500g. You add it to your shopping list before it becomes an emergency.
Recipe Scaling
“My recipes are all over the place – notebooks, spreadsheets, random notes.”
You enter your recipes into one place. Need to scale your 12-cookie recipe to 150 for a wedding order? You adjust the quantity, and BakeOnyx instantly recalculates the ingredients and the cost. You can then print a job sheet with the exact amounts needed.
Order Pipeline
“I’m drowning in Instagram DMs and emails for quotes. I’m going to miss someone.”
Every inquiry becomes a trackable lead. You can send a quote directly from your iPad while you’re covered in buttercream. Customers get automated email updates as their order moves from 'Quote' to 'Confirmed' to 'Ready for Pickup', so you don't have to chase them.
Financial Reports
“Tax season is my personal hell. Spreadsheets for days.”
With one click, you export all your sales and expenses for the year. Tax season becomes a simple data transfer, not a weekend-long panic attack. You’ll have a clear picture of your business’s financial health.
Batch Portion Costing
“How much flour did I actually use last week? I need to know for my batch costing.”
Enter your recipe ingredients and their costs. BakeOnyx calculates the exact cost per gram or per unit for every single item you bake. You’ll see that your signature sourdough loaf costs $3.45 to make, giving you confidence when setting your price.
Key Features
Recipe Costing Made Simple
You enter your recipes and ingredient costs one time. BakeOnyx automatically calculates the exact cost per gram and per finished product. For example, a 4000g cake mix recipe entered at $45 total cost becomes $0.0113 per gram. A 450g 5-inch cake will then accurately cost $5.06 in ingredients, and a 950g 9-inch cake costs $10.69. If the price of butter jumps, every recipe using it updates instantly.
Inventory Management That Works
Get alerts before you run out of essential ingredients. If you have 800g of cream cheese left and Thursday's orders require 1,200g, BakeOnyx flags it for you. You can reorder proactively, avoiding emergency runs and production delays.
Effortless Order Tracking
Manage your orders from initial inquiry to final payment. Track every stage: Quote, Confirmed Order, Production, Delivered, Invoiced, Paid. Your customers receive automated email updates, reducing your need to constantly communicate.
AI Bake Buddy for Prep Lists
Stop guessing what needs to be baked. Ask your AI Bake Buddy, 'What do I need to prep for Thursday?' and get an instant list based on your confirmed orders, not a generic production schedule. It tells you exactly what batches to run.
Accurate Pricing, Every Time
Price a last-minute wedding cake quote over the phone in under 60 seconds, even with your hands covered in buttercream, using your tablet. Know your exact portion costs, like $4.82 per portion for a specific dessert, ensuring profitability.
Profitability Reports
See which of your 40 recipes are actually making money and which you've been undercharging for. With 20 built-in reports, you can easily view sales by product, profit margins, and customer lifetime value.
“Monday morning, you check the dashboard to see your week's confirmed orders and daily prep tasks. Wednesday, an alert pops up: 'Low on eggs – reorder now!' By Friday, you generate and send invoices for all completed orders in under 15 minutes. Saturday is spent baking, not chasing payments or worrying about inventory.”
Frequently Asked Questions
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Ready to Transform Your Bakery?
Join hundreds of baking businesses using BakeOnyx to manage orders, recipes, inventory, and more. Start your free trial today — no credit card required.
Free 14-day trial. No credit card required. Plans from $29/month.