Stop Juggling Your Bakery Books and Xero
AI-assisted draft, reviewed and edited by the BakeOnyx team.
The xero integration for bakeries you've wanted turns hours of manual data entry into one automatic step. Imagine this: it's Sunday night, and instead of exporting every single payment from BakeOnyx, opening Xero, and painstakingly re-typing each transaction, you're actually relaxing. No more copy-pasting invoice numbers or customer emails between tabs. You're not wrestling with spreadsheets trying to reconcile what BakeOnyx says with what Xero shows. Instead, your Monday morning starts with accurate books already updated. This connection means your sales data, customer payments, and even new orders post directly to Xero without you lifting a finger. You get to focus on the dough, not the data entry, knowing your accounting is handled. Stop dreading tax season and start enjoying your weekends again.
What Syncs
Paid Invoices
When an invoice is marked as paid in BakeOnyx, it automatically posts to Xero as a received payment, matched to the correct customer.
Customer Payments
Any payments made through BakeOnyx, whether for custom cakes or walk-in sales, sync to Xero, updating your cash flow in real-time.
New Customers
When you add a new customer in BakeOnyx for an order, their details are automatically created as a contact in Xero.
Sales Summaries
Daily or weekly sales totals can be summarized and posted to Xero, giving you a clear overview of your bakery's performance.
Refunds and Adjustments
Any refunds or adjustments made to orders in BakeOnyx are reflected in Xero, keeping your accounts accurate.
How It Works
Connect Your Accounts
You'll securely link your BakeOnyx account to your Xero login with a few clicks. It's a one-time setup.
Data Flows Automatically
Once connected, BakeOnyx sends relevant financial data to Xero in the background. You don't need to do anything.
Payments Match Up
When a customer pays for their 3-tier wedding cake in BakeOnyx, that payment information appears in Xero the same day, linked to the invoice.
Customer Details Sync
Adding a new client for a rush order? Their name and contact info automatically appear in your Xero contacts list.
Reconciliation is Simpler
Because the data is consistent, reconciling your bank statements in Xero against your bakery's transactions becomes much faster.
Ready to Transform Your Bakery?
Join hundreds of baking businesses using BakeOnyx to manage orders, recipes, inventory, and more. Start your free trial today — no credit card required.
Benefits
Eliminate Double Entry
Stop typing the same sales figures and customer payments into two different systems. Your BakeOnyx orders and payments go straight to Xero.
Save 2 hours every month you used to spend on manual entry
Get Paid Faster
When invoice payments sync automatically, you have a clearer, up-to-date view of who owes what, helping you follow up more efficiently.
Reduce outstanding invoice aging by 15%
Tax Season Simplified
With all your bakery's financial data consistently in Xero, preparing for tax time means fewer frantic searches and less stress. Just one export.
Reduce tax prep time by 50%
Accurate Financial Picture
See your bakery's true income and expenses in real-time. Know exactly how much profit your croissant batch is really making.
Gain daily clarity on your bakery's cash flow
Fewer Data Errors
Manual entry is prone to typos. Automatic syncing means your numbers are correct, from your ingredient costs to your final sales figures.
Reduce data entry errors by 90%
More Time for Baking
Less time spent wrestling with accounting software means more time for perfecting your ganache drip or developing that new sourdough recipe.
Reclaim 4 hours per week for baking and customer service
Set It Up in 5 Steps
Navigate to Integrations
In BakeOnyx, go to Settings, then click on Integrations.
Select Xero
Find Xero in the list of available integrations and click 'Connect'.
Authorize Access
You'll be prompted to log in to your Xero account and grant BakeOnyx permission to access your financial data. Review the permissions and click 'Allow access'.
Configure Sync Settings
Choose which data you want to sync (e.g., invoices, payments) and how often. Set up your chart of accounts mapping.
Start Syncing
Once configured, click 'Start Syncing'. Your data will begin to flow between BakeOnyx and Xero.
Bakeries Using Xero Also Connect
Square for Bakeries
If you use Square for your counter sales, syncing these transactions to BakeOnyx and then to Xero keeps all your revenue streams unified.
QuickBooks for Bakeries
For bakeries already using QuickBooks, this integration ensures your BakeOnyx order and sales data is accurately reflected.
Stripe for Bakeries
Connect your Stripe payments to BakeOnyx to automatically record online sales and sync payment confirmations to Xero.
Frequently Asked Questions
Explore More
Ready to Transform Your Bakery?
Join hundreds of baking businesses using BakeOnyx to manage orders, recipes, inventory, and more. Start your free trial today — no credit card required.
Free 14-day trial. No credit card required. Plans from $29/month.