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Auto-Reorder from Forecast Predictions

Enable automatic purchase order creation when forecast predictions indicate low ingredient stock.

Auto-Reorder from Forecast Predictions

  • Enable automatic purchase order creation when your AI forecasts predict low ingredient stock
  • Control which urgency levels trigger purchase orders (critical or high)
  • Review and manage draft orders before sending them to suppliers

What is Auto-Reorder?

Auto-reorder is an intelligent feature that watches your ingredient forecasts and automatically creates draft purchase orders when the system predicts you're running low on stock. Instead of manually checking inventory levels and creating orders, BakeOnyx does the work for you—but keeps everything as a draft so you always have final approval before ordering.

Note: Auto-reorder requires the Professional+ tier and the purchase orders feature. It's completely optional—you can use forecasts without enabling it.

Enable Auto-Reorder in Your Bakery Settings

  1. Log in to BakeOnyx and go to Settings (usually found in the top navigation or user menu)
  2. Navigate to Bakery Settings
  3. Look for the Auto-Reorder section
  4. Toggle Enable Auto-Reorder to On
  5. Choose your urgency threshold:
    • Critical Only (default): Creates purchase orders only for ingredients predicted to be critically low
    • High & Critical: Creates purchase orders for both high-urgency and critical items, giving you earlier notice
  6. Click Save Settings
Forecast predictions dashboard showing ingredient stock levels and urgency flags

How Auto-Reorder Works

Once enabled, BakeOnyx continuously monitors your AI-powered forecast predictions. When an ingredient hits your chosen urgency threshold, the system automatically creates a draft purchase order.

Here's what happens behind the scenes:

  • Grouping by supplier: The system groups low-stock ingredients by their preferred supplier and creates one draft purchase order per supplier. This keeps your ordering organized and efficient.
  • Always as drafts: Purchase orders are never automatically sent to suppliers. They're created as drafts so you can review quantities, prices, and timing before confirming.
  • Smart deduplication: Within a 24-hour window, the system won't create duplicate orders for the same supplier, preventing accidental double-ordering.
  • Preferred supplier required: Ingredients without a preferred supplier assigned are skipped. Make sure your ingredients have preferred suppliers set up in your inventory.
Tip: Set a preferred supplier for every ingredient you want auto-reorder to handle. This ensures the system knows exactly who to order from and groups your orders efficiently.

Review and Approve Draft Purchase Orders

When auto-reorder creates a draft purchase order, you'll receive a notification. Here's how to review and send it:

  1. Go to Purchasing in the main menu
  2. Click Purchase Orders
  3. Find the draft order marked as auto-generated (usually with a label or timestamp)
  4. Click to open the order and review:
    • Ingredient quantities and pricing
    • Supplier details and delivery dates
    • Total cost
  5. Make any adjustments if needed
  6. Click Send to Supplier when you're ready to place the order
Purchase order form showing ingredients, quantities, and supplier details

Improve Forecast Accuracy Over Time

The more you use auto-reorder, the smarter your forecasts become. BakeOnyx tracks the difference between predicted and actual ingredient usage, then adjusts future predictions based on what really happens in your bakery. This feedback loop means your auto-reorder suggestions get more accurate the longer you use the feature.

Warning: If an ingredient doesn't have a preferred supplier assigned, auto-reorder will skip it. Check your ingredient settings regularly to ensure all key items have suppliers configured.

Next Steps

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